We are currently recruiting for 1 POSITION…
- Part-Time, Overnight Shelter Trauma Counsellor
We are also requesting proposals for a Facility Maintenance Consultant!
I. INTRODUCTION
Women’s Habitat of Etobicoke (hereafter referred to as “WHE”) is seeking proposals from qualified facilities consultants to assess and develop a comprehensive maintenance plan for two locations. The work will be phased to prioritize one location requiring immediate attention (Phase 1) and a second location to be addressed as part of a short and longer-term plan (Phase 2).
II. PROJECT OVERVIEW AND OBJECTIVES
WHE operated two facilities:
- Location 1 (Phase 1 – Urgent): This location has immediate maintenance needs and requires a rapid assessment followed by the development of an urgent action plan.
- Location 2 (Phase 2): This location requires a strategic, longer-term maintenance plan that will be developed after the urgent needs of Location 1 are addressed.
Objectives
Conduct a thorough assessment of both facilities, starting with Location 1. Develop a maintenance plan for both locations, prioritizing urgent repairs and preventative actions for Location 1 (Phase 1).
Provide a phased, actionable plan for Location 2 (Phase 2) to ensure long-term functionality.
III. SCOPE OF WORK
Phase 1 – Location 1 (Urgent and Planned)
1. Conduct an on-site assessment of the current state of Location 1’s facilities including:
- Structural integrity
- Electrical, HVAC, and plumbing systems
- Fire safety and compliance
- Accessibility and safety standards
- Identify urgent repair and maintenance needs
- Develop an immediate action plan with recommended timelines and estimated costs for repairs and upgrades
- Develop a long-term maintenance and preventative care plan and cost estimates for the maintenance plan.
2. Location 2 (planned)
- Conduct a comprehensive facilities assessment of Location 2, including the same areas as Location 1
- Develop a long-term maintenance and preventative care plan for Location 2, prioritizing any repairs or upgrades that can be deferred based on current conditions
- Provide cost estimates for phased implementation of the maintenance plan.
Deliverables
- Detailed facilities assessment reports for both locations
- Maintenance plan for Location 1 with urgent actions and costs
- Long-term maintenance plan for Location 2 with timelines and budget estimates
- Recommendations for ongoing preventative maintenance for both facilities.
IV. CONSULTANT REQUIREMENTS
- Proven experience in facilities management, maintenance assessment, and planning
- Expertise in assessing mechanical, structural, and electrical systems
- Knowledge of local building codes and compliance regulations
- Experience working with multi-phase projects and prioritizing urgent needs
- Strong project management skills to meet deadlines and manage project phases.
V. PROPOSAL REQUIREMENTS
Proposals should include the following information:
1. Company or Sole Consultant Profile:
– Name, address, and contact details of the consultant or firm.
– Brief history and overview of the firm.
– Key personnel and their qualifications.
2. Experience and Qualifications:
– Examples of similar projects completed.
– References from previous clients.
– Relevant certifications and licenses.
3. Approach and Methodology:
– Detailed approach to conducting the facility assessment and planning.
– Proposed methodology for implementing the maintenance plan.
– Timeline for completing each phase of the project.
4. Cost Proposal:
– Detailed breakdown of costs, including hourly rates and any other fees.
– Estimated total cost for the entire project.
– Payment terms and conditions.
5. Additional Information:
– Any other information that may be relevant to the proposal.
VI. EVALUATION CRITERIA
Proposals will be evaluated based on the following criteria:
1. Experience and qualifications.
2. Approach and methodology.
3. Demonstrated understanding of urgent needs vs. long-term planning.
4. Cost effectiveness.
5. References and past performance.
6. Overall completeness and quality of the proposal.
VII. SUBMISSION INSTRUCTIONS
Submit your proposal by November 15th, 2024 to:
Women’s Habitat of Etobicoke
140 Islington Avenue
Etobicoke, ON M8V 3B6
Attn: Carla Neto
cneto@womens-habitat.ca
647-455-0857
Proposals received after the deadline will not be considered. All questions regarding this proposal should also be directed to Carla Neto.
VIII. TERMS AND CONDITIONS
– WHE reserves the right to reject any or all proposals.
– WHE is not liable for any costs incurred in the preparation of proposals.
– The selected consultant will be required to enter into a formal contract with the WHE.
IX. TIMELINE
– RFP Issued: November 1, 2024
– Proposal Submission Deadline: November 15, 2024
– Selection of Consultant: Nov 18-29, 2024
– Project Commencement: December 6, 2024